PROTECTION OF PERSONAL INFORMATION (POPI) AND PRIVACY POLICY

Last updated: 26 August 2026

This Privacy Policy explains how Digital Inventions Consulting processes personal information on behalf of its client, Flemish Association for Development Cooperation and Technical Assistance (VVOB), when you use the 2026 Teacher Development Colloquium Digital Platform ("the Platform") or interact with the Platform through email, web forms or other communication channels. VVOB is a NGO incorporated in Belgium, with registration number 2015/249771/12, acting through its South Africa office, located at 377 Veale Street, Brooklyn Forum, Brooklyn, Pretoria.

1. About the Developer and Operator

The Platform was developed and is operated by Digital Inventions Consulting (Pty) Ltd, a South African company registered under registration number 2022/630051/07, with its principal place of business at 34 Lima Street, Olivedale, Randburg.

For privacy questions, contact us at: info@digitalinventions.co.za

2. Personal information we may collect

Depending on how you use the Platform, we may collect and process:

  • Name and surname
  • Organisation
  • Job title or role
  • Email address
  • Cell Phone number, including WhatsApp number if different
  • Messages sent to or from the Platform
  • Attendance, participation or programme-related information at the 2026 Teacher Development Colloquium
  • Technical information such as IP address, timestamps, message status, device or browser information, logs and error reports
  • Information submitted through forms, messages, imports or integrations

We only collect information that is needed for the relevant service, communication, workflow or support purpose related to the 2026 Teacher Development Colloquium ("the Colloquium").

3. How we collect information

We may collect personal information when:

  • You or your organisation provides it to us
  • You interact with the Platform
  • You send or receive email messages linked to the Platform
  • You complete a form or other activity on the Platform
  • Your organisation imports or uploads information into the Platform
  • We receive technical information from platforms used to provide the service
4. Why we use personal information

We may use personal information to:

  • Provide and operate the Platform
  • Send service-related messages and event notifications
  • Manage users, attendance and programme activities at the Colloquium
  • Respond to support requests
  • Improve and secure the service
  • Keep records required for operational, legal or contractual purposes
  • Comply with applicable law and platform rules
5. Sharing personal information

We do not sell personal information.

We may share personal information with:

  • Our client, VVOB
  • Service providers who help us host, operate, support or secure the Platform
  • Communication platforms such as email or SMS providers
  • Professional advisers where required
  • Regulators, authorities or other parties where required by law

VVOB will handle your personal information according to its Protection of Personal Information (POPI) and Privacy Policy, which can be found at: https://vvob.org/privacy-policy. We require all other platforms, service providers and professional advisors to handle personal information appropriately and only for authorised purposes.

6. Cookie Policy

The Platform uses cookies to understand how visitors use our website. This helps us improve content and usability. The information collected is anonymous where possible. You can refuse or delete cookies at any time through your browser settings.

7. Storage and security

We take reasonable technical and organisational steps to protect personal information against loss, misuse, unauthorised access, disclosure, alteration or destruction.

No system can be guaranteed to be completely secure, but we aim to use appropriate safeguards for the type of information processed.

8. Retention

We keep personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, unless a longer retention period is required or allowed by law, contract or legitimate operational need.

9. Your rights

Subject to applicable law, you may ask us to:

  • Confirm whether we hold your personal information
  • Provide access to your personal information
  • Correct or update inaccurate information
  • Delete your personal information where appropriate
  • Object to certain processing
  • Withdraw consent where processing is based on consent

To exercise these rights, email us at: info@digitalinventions.co.za

10. Deleting your information

You may request deletion of your personal information by emailing: info@digitalinventions.co.za

Please include your name, phone number or email address, and a short description of the information you want deleted.

We may need to keep limited information where required by law, contract, audit requirements, dispute resolution, security or legitimate business purposes.

11. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be published on this Platform.

12. Contact

For privacy questions or requests, contact:

Digital Inventions Consulting
Email: info@digitalinventions.co.za